Are you still using a bulky fax machine in 2021? Do you still go through the process of first dialing the number followed by feeding the tray with the fax that needs to be sent? Even though communication technology has evolved a lot, many businesses still use fax in their day-to-day operations.
Thankfully, advances in technology have made it easy for you to send and receive faxes and online faxing will not only save you time but also money and effort.
How Online Faxing Is Different From Regular Faxing?
The modern way to send faxes is through online faxing. This technology uses your regular Internet connection by allowing you to send fax in a digital format with the help of your mobile device or your computer. On the other hand, you need a phone line, a physical fax machine, and quite a bit of time when you use a regular fax machine.
The communication platforms have changed and business owners need to adapt to new technology in order to remain competitive. Faxing is decades old but this new system of online faxing is way ahead of the traditional fax systems. Here is a list of some of the major benefits of online faxing for your business.
1. You Don’t Need Special Hardware
For regular faxing, you need a fax machine that only does one thing and you also need to maintain it. It also requires ink and paper and someone is needed to operate the fax machine. When you get rid of your office fax machine, you will not only have quite a bit of space but it will also save your business money and allow you to spend your time more productively.
You will save money by using online faxing as you won’t have to maintain a specific on-premise phone line for sending and receiving faxes. If you are a low-volume fax user and you don’t send faxes frequently, the money you spend on sending faxes is likely to be far lower than the cost of leasing that on-premises phone line.
With online faxing, you do not need a fax machine and a specific phone line. You will only need to spend money on fax subscriptions. Find a Fax service near me.
3. It’s Completely Secure
It’s a misconception that regular faxing is a completely secure way to send important documents. If it’s a large office, that document can be seen by anyone with access to the fax machine. On the other hand, online faxing is completely secure as all the documents faxed to you are sent directly to your email which means only you have access to them.
Online faxing also offers a variety of other security features such as encryption, access control, and the ability to automatically delete documents that have been sent and received.
4. Complete Flexibility
With online faxing, you get complete flexibility as you do not have to depend on a physical fax machine to send or receive faxes. You always have access to an online faxing service whether you are in the office, at home, or on the road.
In fact, online faxing also allows you to send fax just from your email. You just need to attach the document to be sent to your email and enter the receiving fax number in the address line. Just hit send and that’s all you need to do.
5. Send Fax Anywhere
International faxes are expensive when you send them with traditional faxing. On the other hand, online faxing is much cheaper whether you are sending it locally or internationally.
Downsides of Online Faxing
If you’re thinking there must be a catch, rest assured that there isn’t one. Online faxing will save you a lot of time and money, and give you the flexibility to send and receive faxes from anywhere and from a number of devices.
Moreover, your faxes will be much more secure. Simply put, there is absolutely no downside to online faxing as compared to traditional faxing.
How Online Faxing Saves Money?
Complete Transparency: With online faxing, you don’t need to pay any setup fees, line fees, or a variety of other charges associated with traditional faxing. The only thing you will be billed for is the number of pages that are successfully faxed.
No Contracts: With online faxing, you don’t need to worry about any lock-in contracts as a variety of monthly plans are available that can be customized as per your faxing needs. There are plans available for low volume as well as high-volume users.
Keep Your Costs in Check: Online faxing offers you the option of pay-as-you-go which means you’re always in control of spending on fax as you only have to pay for actual usage.
Global Faxing: There are no special international fees associated with online faxing and there is a flat rate for online faxing whether you’re sending it locally or globally.